Task Analysis Data Sheet

A task analysis breaks a skill into small, teachable steps — and this data sheet tracks how much help your child needs on each step, session by session, until they can do it on their own. It’s the backbone of teaching daily-living and self-care skills like handwashing, getting dressed, brushing teeth, and toileting.

Who it’s for: parents, teachers, therapists  •  Best for: multi-step skills  •  Time: one code per step, per session

⬇ Download the free Task Analysis Data Sheet (PDF)

How to use the task analysis data sheet

1. Write the skill, then list the steps in order (keep them small — e.g. handwashing: turn on tap, wet hands, soap, rub, rinse, turn off, dry).
2. Each session, work through the steps and record the prompt level each step needed, using the key: I independent, V verbal, G gesture, PP partial physical, FP full physical.
3. Aim to fade prompts over time — from full help toward independence.
4. Date each session column so you can see progress.

Reading the pattern

Work out the percent of steps done independently each session (steps marked “I” ÷ total steps × 100) and plot it on page 2. A rising line is your child learning the skill. Just as useful: the stuck steps — any step that still needs a lot of help stands out down the column, telling you exactly where to focus teaching next.

Tips

• If a step is always hard, break it into two smaller steps.
• Teach the same way each time so the child knows what to expect.
• Praise independence specifically: “You turned on the tap all by yourself!”

This sheet helps you plan teaching and record progress. It is not a diagnostic tool; review plans with a qualified professional.

Related data sheets

• Daily Behavior Tracking Sheet — a simple whole-day record.
• Toileting Data Sheet — find the pattern and build a schedule.
• ABC Data Sheet — understand a behavior.